PROTECT YOUR LAW FIRM WITH KATANA AND COMPLY WITH THE GDPR

Law firms hold a wealth of confidential, personal and private information; it is a necessity of the profession. In recent years, the number of security breaches and data leaks involving personal data have steadily increased. On a daily basis, lawyers collect, process, store and destroy a large amount of personal data related to their clients, employees and partners.

Protecting confidential information in your possession is not just a best practice, it's the law! With the enforcement of the new European Data Protection Regulation (GDPR) on May 25, 2018, companies will incur reputational risk and in addition, fines of up to 20 million euros or 4% of their global turnover in case of non-compliance.

25% of breaches involve internal actors to the company
Source: 2017 Data Breach Investigations Report - 10th Edition

As a lawyer, if you process personal data of European citizens such as those listed below, you are directly impacted by the new European Data Protection Regulation.

Client depositions
Police reports
Witness depositions
HR Documents
Plaintiff statements

Financial documents

Bank statements

Payrolls

Folders / personal files

Client contracts

Whether for the destruction of your archives after the 10 years of legal period of conservation, the establishment of a regular or punctual destruction service, for paper destruction or digital supports, Katana can help you get compliant.

CASE STUDY

Click below to view Lenz & Staehlin Law Firm case study

THE RISKS

The risks for your law firm:

Underestimate the importance of the data in your possession
Data theft that can be expensive for your law firm and damage your reputation as well as that of your clients
The transmission of data to the wrong people - The internal employees in charge of the destruction of documents (trainee, assistant, etc.) are often not entitled to access the data contained in these documents
Documents pile up on desks and risk falling into the wrong hands
When you change your photocopiers, some people may have access to your data via the hard drive
Storing old hard drives even reformatted makes you vulnerable

Using professional destruction services is not only needed for your RDGP compliance but also helps you save time and money. A professional destruction company uses industrial shredders that can handle large quantities quickly, unlike the use of an office shredder. With an office shredder it takes on average 7.5 hours to destroy 45kg of paper. So, it can be a long, tedious and costly exercise considering the shredding time and costs associated with the shredder purchase, the maintenance cost, repairs and the employee's hourly cost in charge of destruction.

HOW DOES THE KATANA SERVICE WORKS?

1. CONTAINERS PICK-UP

ONCE THE CONTAINERS ARE FULL, OUR TRUCK ARRIVES ON-SITE TO HANDLE THEM

2. WEIGHING & SCAN

OUR AGENTS WEIGH & SCAN THE CONTAINERS, OFFERING YOU A FULL TRACEABILITY

3. SHREDDING

CONFIDENTIAL DOCUMENTS ARE SHREDDED INSIDE THE TRUCK, ON-SITE, BEFORE YOUR EYES

4. CERTIFICATION

ONCE THE SHREDDING DONE, YOU WILL RECEIVE A DESTRUCTION & RECYCLING CERTIFICATE BY EMAIL

OUR SOLUTIONS

Services we typically recommend for legal professionals:

Our solutions will allow you to:

Increase the security of your confidential and personal data
Help you in your GDPR compliance

Our added value:

Pioneer and leader since 2004
Seamless service in Switzerland
A range of complete destruction service
A history of excellence and a philosophy of rigor

THE KATANA EXPERIENCE:

Free security audit: the key document for your security
Security guarantee, traceability and recycling
Delivery of a certificate after each intervention
Reduced downtime of your activity (speed, discretion)
Unbeatable cost / time saving ratio
NAID and DIN 66399 certification